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Equipment Maintenance Tracking System |
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Using Outlook’s Calendar we put all equipment on preventive maintenance schedules with specific what needed to be done instructions and if it was to be done in house or outside. We then establish a file folder for each piece of equipment that included manuals and attached service contact information with authorization parameters.
The equipment scheduled for maintenance would appear on Store Management Outlook and be printed and given to the person or outside service responsible. Store Management would then place the completed PM orders in the equipment file folder. Copies of outside service invoices or work orders would also be placed in the equipment file folder.
Reoccurring Outlook Equipment PM Instruction 
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Maintenance Implimentation Process |
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Equipment PM implementation Process
Comprehensive with full support, approximately 10 hours.
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Team One assists with set up of filing system containing manual & procedure
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Team One assists with completion of equipment spreadsheet, contacting manufacturer for missing manual
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Team One schedules preventative maintenance for each piece of equipment
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Team One develops outside service contact sheet with authorized parameters
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Team One creates tickler system or outlook calendar for maintenance schedule
Materials You Will Receive:
File folder for each piece of equipment
CD containing equipment inventory preventative maintenance and contact sheet
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Equipment PM Success Story |
Equipment PM
Success Story
All equipment has an individual file folder with specific information of what and when needs to be done, who does it (how to contact), manuals and maintenance history
Equipment preventive maintenance is now getting done not like in the past after a break down
It is now easier to review equipment service history and make buy or repair decisions
First year utilities savings was over $2,000 due to preventive maintenance and specific task duties to turn equipment on an off
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Operations